Settings & Configuration

Facility profile
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Complete facility name, contact, type, and portal defaults.
Billing account
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Portal access stays available while billing and invoices update separately.
Insurance workflow
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Default documentation settings used in assessment reports.
Backup center
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View backup health and download encrypted exports.
Facility profile
Facility identity
Logo, name, email, phone, and address
Portal defaults
Default language, unit or wing, and login roles
Dashboard consistency
Saved details appear across portal pages
Facility Logo
Square JPG, PNG or GIF, up to 70 KB.
Please enter a facility name.
Please enter a valid facility email.
Please enter a phone number.
Please select a facility type.
Please select a language.
Hold Ctrl/Cmd to select more than one role.
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Billing & Usage
How billing works
The included patient slots shown below are not billed. After those slots are allocated, completed workflows are billed by workflow type and the monthly minimum may apply. Multiple component tests saved as part of the same workflow are grouped so they are not charged separately. Existing records and completed reports remain accessible regardless of billing status.
Billing Account Status
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Included patient slots
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Workflow grouping
Component tests completed within one workflow are grouped into one usage charge
Clinical access
Billing is non-blocking; existing records, reports, and clinical workflows remain available
Billing Model
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Patients Enrolled
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Free Patient Slots
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Estimated Current Invoice
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Current Billing Period Ends
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Payment / Latest Invoice
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Current Workflow Pricing
Monthly minimum after trial allocation
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Cognitive Screening
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Per completed cognitive-screening workflow after included patient slots
Clinical Assessment
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Per completed clinical-assessment workflow
Comprehensive Assessment
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Per completed comprehensive-assessment workflow
Follow-up Review
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Per completed follow-up workflow
Documentation Add-on
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Per completed billable documentation add-on
Billing contacts, payment methods, and provider invoices are available only to authorized clinic billing administrators.
MediMood supports documentation workflows. The clinic remains responsible for medical necessity, coding, payer policy, claim submission, and reimbursement outcomes.
Documentation defaults
Provider defaults
Provider, NPI, POS, payer, and visit defaults
Insurance-ready workflow
Cognitive, behavioral, functional, and automated assessment documentation support
Report readiness
Medical necessity, scores, interpretation, care plan, and billing notes
MediMood supports documentation only. The provider or clinic remains responsible for final clinical diagnosis, medical necessity, CPT/HCPCS and ICD-10 coding, claim submission, payer-specific rules, and reimbursement outcomes.
Provider and visit
Medical Necessity Defaults
Report and Billing Notes Defaults
Documentation checklist
Assessments in reports
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Backup Center
Backup health and encrypted export downloads.
Daily MongoDB Backup
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Encrypted Local Export
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Disk Capacity
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Retention Rule
14 days
Daily backups auto-clean after the configured retention window
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File Type Size Modified
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Backup Audit Preview
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